Tools for Home Care Coordinators
Digital scheduling for home care – less chaos, more control
Tools for Home Care Coordinators
The Challenge in Home Care Planning
Morning Chaos
Sick calls, last-minute changes, and constant phone calls create stressful mornings
Manual Puzzling
Complex matching of staff to clients considering skills, travel time, and preferences
Reactive Planning
Always putting out fires instead of working proactively with long-term planning
The Solution: AI-driven Scheduling with CAIRE
Automatic Adjustments
AI automatically suggests replacements when staff call in sick, based on competence and availability
Proactive Planning
The system learns patterns and identifies unused hours to optimize resource allocation
50% Time Savings
Users report up to 50% less time spent on planning and administration
Real-time Updates
All affected staff and clients are automatically informed of changes without delay
Coordinator's Workday: Before vs After CAIRE
Morning Schedule: Time Allocation Comparison
Before CAIRE (4.5 hours)
With CAIRE (2.5 hours)
Interactive CAIRE Experience
Experience how Anna uses CAIRE through her daily workflow and see the real business impact with our interactive diagrams
Anna's scenario selection affects results across both diagrams
1. Anna's Daily Workflow & Scenario Selection
A Day with Anna and CAIRE
Follow homecare planner Anna through a typical workday where CAIRE's AI optimizes and improves every step
AI generates today's schedule
Anna starts the day by reviewing AI-optimized scenario suggestions and selects the best alternative
Anna väljer optimeringsscenario:
- Imports data from Carefox
- AI generates 3 optimized scenarios
- Anna analyzes KPIs and selects scenario
Real-time change occurs
A care assistant calls in sick - CAIRE detects the change immediately
- Automatic deviation detection
- Identifies affected visits
- Suggests replanning alternatives
AI replans automatically
The system recalculates the schedule and redistributes visits optimally to available staff
- Redistributes visits to nearest colleague
- Minimizes impact on routes
- Notifies affected staff via app
Analysis and follow-up
Anna receives KPI feedback showing today's optimization results
- 15% shorter travel time than planned
- 92% continuity achieved
- Zero overtime hours
Today's results with CAIRE
Shorter travel time
Continuity
Overtime
Admin time
"With CAIRE, my job as a planning coordinator has become so much easier. I can focus on what matters instead of sitting with Excel sheets all day."— Anna Johansson, Planning Coordinator
2. Business KPI Dashboard (Connected to Anna's Choice)
Business Value & ROI Dashboard
Compare key metrics between manual planning and AI-optimized scenarios to make data-driven decisions
Välj scenario att analysera:
Staff Utilization
Overtime Hours/week
Cost/care hour
Continuity Index
Travel Time Reduction
Admin Time Reduction
Scenario Comparison: Efficiency Gains vs Baseline
Compare staff efficiency and continuity between scenarios.
Efficiency Gains
AI optimization increases staff utilization by up to 20 percentage points and drastically reduces overtime.
Quality Improvements
Higher continuity in care leads to more satisfied clients and better care outcomes.
Sustainable Growth
Reduced costs per care hour enable expansion without proportional cost increases.
How the Connected Experience Works
Real-time Connection
When Anna selects an optimization scenario in her daily workflow, the business KPIs automatically update to show the financial impact of her choice.
Data-Driven Decisions
This integrated view helps coordinators understand how their daily choices impact overall business metrics like staff utilization, costs, and care continuity.
Effect: Less Stress, Happier Staff and Clients
When planning flows smoothly with CAIRE, daily stress decreases for coordinators. Staff get clear, predictable schedules with even workload distribution.
See strategic materials for decision-makers and calculate your ROI at Sveriges Hemtjänst.
Get Your Planning in Order Today
Book a free demo of CAIRE and experience the difference for your home care coordination.